Who it is for
Travel agencies and visa assistance offices that prepare files for France, Canada, the United States, Germany and any other destination. The tool organises the agency's work; it never replaces the consulate.
A file from start to finish
The agency's dashboard
Active files, files at risk, appointments within seven days, receipts of the month, team activity.
Marie Ngono's file
Tourist visa for France: status, stage, assigned agent, filing deadline computed from the travel date and the consulate's processing time.
The document checklist
Each expected document has a state: to provide, received, validated, rejected with a reason. The file cannot be declared ready while a mandatory document is missing.
Exchanges with the applicant
Internal notes, automatic emails at each stage, WhatsApp drafted by the tool, automatic SMS on the Pro plan: everything is in the file's thread.
Consular appointments
Submission, biometrics, interview, pickup: in the agency's calendar, with an automatic reminder the day before.
The invoice and its payments
Quotes, numbered invoices, consular fees read from the country sheet, payments recorded with a receipt.
What the tool guarantees
- No incomplete file at the counter
- “Ready to submit” is earned: while a mandatory document is not validated, the transition is refused.
- A reference is never reused
- VA-2026-0001 will forever be Marie's file, even if cancelled: the reference already appears on emails and invoices.
- The currency locks
- From the first document issued, the agency's currency can no longer change.
- The reminder always goes out
- The appointment reminder email leaves the day before, whatever the plan or account state: the traveller is the protected third party.
- An immutable log
- Every action is written to a log nobody can edit, not even the publisher.
Modules delivered
- 01Team and roles
- 02Applicants and identity documents
- 03Automatic passport reading
- 04Files and checklists
- 05Workflow stages
- 06Appointments and reminders
- 07Messages, WhatsApp and SMS
- 08Applicant portal
- 09Mandate signature
- 10Invoicing and payments
- 11Country sheets and reference
- 12Reports and exports
Your applicants' portal
Marie follows her file from her phone: progress in seven milestones, documents to provide, the mandate to sign, her invoices. She sees neither internal notes nor other applicants.
The file on a phone, at the visa centre: summary, declared submission, mandate.
Let's see it on your files.
A one-hour demonstration, on your real cases, with no commitment.